Making GzG future proof

• Instigator division of tasks: up until now it wasn’t clear enough (chain of responsibility)
• Decision: From now on there is a (group of) person responsible who needs to find a solution if he/she cannot make it (see next section and instigator manual for further details)

Responsibility chains

GZG External Communicator (Chloé > Myrthe) 

• Checking / replying to emails
• Communicating with outside organisations for support
• Sending out cancellation emails when there are not enough volunteers

GZG Diner Sign-up What’s App Manager (Joris > Marlene > Ruchika)
Internal communication manager

• Making sure the sign-up is posted
• Making sure we have enough volunteers
• Answering questions: we can all do it
  > No answer should go unattended
• Communicating the decision for canceling a dinner (decided within the Instigators)
• Checking who on the sign up list can close (brings the key to Nanne)

GZG Kitchen Manager (Nanne > Ruchika > AJ)

• Inviting new cooks to the kitchen
• Keeping track of our inventory
• Communicating with WMO Radar

GZG Bookkeeper (Caroline > Wilco)

• Submitting our btw aangiftes
• Managing our bank account
• Paying back costs a volunteer made
• Keeping an eye on our post
• Writing the annual report and annual accounts

GZG Social Mediator (Naël/Jaap > Martina > Chloé)

• Managing and uploading social media content (Facebook / Instagram)
• Managing and uploading LinkedIn content
• Responding to messages on social media
• (Maybe) Newsletter coordinator

GZG Market Coordinator (Sebastian > Robert > Nanne)

• Showing new volunteers around the market

GZG Website manager (Balthazar)

• Keeping the website up to date
• Managing content on the website

1. Knowing what we are all talking about: Ruchika rightly pointed that it is sometimes difficult to know what is going on and what each Instigator is up to.
   > Suggested solution: monthly meeting to keep each other posted
   > Using the Instigator group to send each other updates